Do not use the same password for College accounts as for other non-College access (e.g., personal ISP account, option trading, benefits, etc.). Where possible, do not use the same password for various College access needs. For example, select one password for the Engineering systems and a separate password for IT systems. Also, select a separate password to be used for an NT account and a UNIX account.
Do not share College passwords with anyone, including administrative assistants or secretaries. All passwords are to be treated as sensitive, Confidential College information.
Here is a list of ” don’ts”:
- Don’t reveal a password over the phone to ANYONE, EVER!
- Don’t reveal a password in an email message
- Don’t reveal a password to the boss
- Don’t talk about a password in front of others
- Don’t hint at the format of a password (e.g., “my family name”)
- Don’t reveal a password on questionnaires or security forms
- Don’t share a password with anyone including coworkers, friends or family members
If someone demands a password, refer them to this document or have them call someone in the ITS Department.
Do not use the “Remember Password” feature of applications (e.g., Eudora, Outlook, Netscape Messenger).
Again, do not write passwords down and store them anywhere in your office without encryption or obfuscation. Do not store passwords in a file on ANY computer system (including Palm Pilots or similar devices) without encryption.
Change passwords at least once every six months (except system-level passwords which must be changed quarterly). The recommended change interval is every four months. (Revisit)
If an account or password is suspected to have been compromised, report the incident to ITS and change all passwords.
If ITS has reasonable cause to believe that a password or system has been compromised, it will change the password and/or otherwise disable the account.
Password cracking or guessing may be performed on a periodic or random basis by ITS or its delegates. If a password is guessed or cracked during one of these scans, the user will be required to change it.