4. NYS PAID FAMILY LEAVE (PFL) NOTICE TO WORK STUDY EMPLOYEES
Beginning on January 1, 2018, Paid Family Leave (PFL) becomes a mandatory benefit in New York State. This benefit provides eligible employees with job protection and partially paid time off (8 weeks maximum for calendar year 2018) for the following qualifying events:
- Providing care for a family member with a serious health condition.
- Bonding leave after the birth, adoption or welcoming a child into foster care.
- Qualifying military exigency to attend to family matters if your family member is on active duty or has been notified of an impending call to active duty.
PFL, as mandated by the state, is an employee-funded program through payroll deductions. (See below for explanation of the applicable payroll deduction.)
As a work study employee, you may be eligible for this benefit. However, part-time employees, who typically work less than 20 hours per week, must work for 175 days to be eligible. If you do not expect to work 175 days in 52 week period, you may sign a waiver form (attached). By signing a waiver form, you waive eligibility for the benefit and the College will not take deductions from your pay. New York State implemented the waiver option to allow part-time employees, who might never meet the service requirements of the benefit, to avoid paying for the benefit.
If you sign a waiver on the expectation of not working 175 days in a 52 week period, but subsequently work in excess of 175 days, the College is required to make you immediately eligible for Paid Family Leave and collect owed employee payroll deductions.
If you do not expect to work 175 days in a 52 week period and wish to waive eligibility, please return the signed form to the Financial Aid Office no later than January 2, 2018. If you do not execute a waiver, the College will deduct .126% of your bi-weekly pay beginning with the first pay period in 2018 to fund this benefit. Deductions may not exceed $85.56 per year.
Questions regarding Paid Family Leave may be directed to the Financial Aid Office.
5. EMPLOYMENT ELIGIBILITY VERIFICATION FORM (I-9)
FOR NEW WORK STUDY STUDENTS ONLY
This form is required by the Department of Homeland Security in order to ensure your eligibility to work in the United States. Step by step instructions are available below to answer any questions that you may have.*Please note: A completed I-9 form, along with the appropriate original ID documentation required by law, is all that you are required to submit to us. Identification or forms that are photocopied, scanned, sent electronically or faxed to us will not be accepted.
6. WORK STUDY AUTHORIZATION FORM
Forms are pick-up only beginning on the first day of the fall semester classes. This form can only be obtained from the Office of Financial Aid located in Saint Joseph Hall, 3rd floor.
Once your paperwork has been submitted, reviewed and approved, you will receive an email from Payroll that will let you know that you may begin entering your work hours into the system. All paychecks may be picked up at the Bursar’s Office, 3rd floor, Saint Joseph Hall on pay days, unless you have a direct deposit.
Below, please find a schedule of all pay dates, web time entry instructions and instructions on how to set up a direct deposit.
- A 2018 Work Study Pay Schedule is now available for you to reference – Please click on the link to view the Spring 2018 Work Study pay schedule. The last pay date of the Spring semester for Work Study will be May 23, 2018 (provided that you have submitted a web timesheet by May 14, 2018). Paychecks may be picked up at the Bursar’s Office if you do not have direct deposit. Please note that the last day that you may work is May 9, 2018.
- A 2019 Work Study Pay Schedule is available for you to reference as well– Please click on the link to view the Spring 2019 Work Study pay schedule. The last pay date of the Spring semester for Work Study will be May 22, 2019 (provided that you have submitted a web timesheet by May 13, 2019). Paychecks may be picked up at the Bursar’s Office if you do not have direct deposit.
Work Study Web Time Entry Instructions
Once you have submitted all necessary work study paperwork and you begin working hours, you will need to enter these hours via web time entry. The Web Time Entry system allows you to log on to the Saint Rose secure website and enter the hours that you have worked for a specific pay period. Your hours are then approved online by your supervisor and sent electronically to Payroll for processing.
- It is recommended that you view the Web Time Entry Video in order to know how to enter your time electronically. Please view this video prior to working your hours so you may become familiar with how to enter your time.
- A Work Study Student Manual is available for you to reference. This manual includes detailed instructions (screenshots) on how to input your time into the Web Time Entry system.
Direct Deposit Form
Please complete the following form ONLY if you wish to have your Work Study paycheck directly deposited into your bank account. Please submit the completed form to the Payroll Department, located in Saint Joseph Hall, 4th floor.
Please click here to view and print the Direct Deposit form.