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To ensure compliance with guidance provided by the Centers for Disease Control and Prevention (CDC) and the New York State Governor’s Office, the College is implementing the following guidelines to provide College employees with COVID-19 awareness, prevention, hygiene practices, and health check protocols. As information concerning the COVID-19 pandemic is quickly evolving, additional COVID-19 information is available from the organization/agencies source links provided in the resource section of this plan.

The manner in which the College provides service to students and others will continue to be different from the manner in which service has been provided pre-COVID. Providing service to students and others during the COVID pandemic requires changes in department procedures and/or office settings to reduce the risk of virus transmission for both students and employees. This guidance provides options for consideration in structuring departmental operations. Departments may implement one or more service strategies; however, among the option(s) selected for implementation, each department is expected to be available to meet in-person with students and others, if an in-person meeting is requested after consideration of other service strategies as detailed below.

Updated for Spring 2021

If you have questions, reach out to

The following guidelines should be followed by all employees at the College:


The College is requiring all employees who will be on campus for any reason in the Spring 2021 semester to be tested for COVID-19 and receive a negative result. Faculty members who do not expect to be on campus for any reason until after March 1, are exempt from the requirement to provide a negative COVID test.

Tests were provided on prescribed days by the College’s Health Services. If an employee has missed the on-campus test days, they will need to access a test off-campus.

Daily health checks

All employees will complete the daily COVID questionnaire. Those employees who will be coming to campus should answer the related four health attestation questions honestly to protect the Saint Rose community. This is a NYS requirement for the College to continue operation.

  • Have you tested positive for COVID-19?
  • Have you been exposed to a person, who tested positive for COVID-19?
  • Do you have any symptoms of COVID-19?
  • In the past 14 days, have you traveled internationally or to any state or territory other than PA, NJ, CT, MA or VT.

For a current listing of symptoms, visit this Centers for Disease Control (CDC) website. Consider using the Self Checker link, a CDC guide to help you make decisions and seek appropriate medical care. The CDC indicates it will continue to update the list of symptoms as it learns more about the COVID-19 virus.

The socially responsible course of action, if an employee has any type of illness, is to stay home to avoid spreading the illness to colleagues.

If an employee suspects that they have been exposed to COVID-19, they should:

  • Not come to work
  • Notify Human Resources
  • Self-isolate for 14 days, unless they obtain a negative COVID-19 test.
  • Get tested for COVID-19 (refer to the COVID-19 Testing Facilities section)

See the College’s Policy for Employees Unable to Work Due to Pandemic (COVID)

Personal Protective Equipment

  • Consistent with College requirements, employees must wear acceptable face masks when they are not in their personal offices and must keep a distance of 6 feet away from co-workers and students whenever possible. Face masks are not required, if employees are in their personal offices by themselves. Office space will be arranged so that personnel are able to work socially distanced.
  • Students and visitors are required to wear face masks. Students and visitors not wearing masks should be asked to comply with College requirements to wear a face mask. Visitors, who will not wear a face mask, should be asked to leave the College campus. Students, who will not wear a face mask, may be denied face-to-face service, and asked to leave, and return when they have a mask.
  • Supplies of masks will be kept in Undergraduate and Graduate Admissions, the Deans’ offices, Student Development and Human Resources.

workplace hygiene and cleaning

The College’s responsibilities for hygiene and cleaning include:

  • Adhering to hygiene and sanitation requirements from the Centers for Disease Control and Prevention (CDC) and New York State Department of Health (NYSDOH).
  • Cleaning and sanitizing offices, classrooms, common areas, and restrooms on a daily and as-needed basis. Higher traffic will be cleaned more frequently.
  • Providing additional hand sanitizer stations for employees.
  • Providing sanitizing spray and towels in classrooms and meeting rooms.
  • Installing Plexiglass barriers in public-facing areas.

Employee responsibilities for hygiene and cleaning include:

  • Washing their hands frequently.
  • Covering their face for a sneeze or cough.
  • Practicing social distancing by staying 6-feet apart from others.
  • Wearing a mask inside College buildings and outside on College property, with the exception of residence hall rooms, offices that are occupied by one person, and while dining.
  • Not sharing equipment such as phones, tools, keyboards, writing instruments, Personal Protective Equipment (PPE), etc.
  • At employee discretion, considering sanitizing/disinfecting personal use work items such as their phone, desk, keyboard, high-touch areas, etc. on a daily basis. Each department will be provided with cleaning supplies for this purpose.
  • Referring to the Social Distancing Practices section below when participating in or scheduling meetings
  • When possible, limiting the use of small spaces, such as elevators, supply rooms, and conference rooms.

Social-distancing practices

  • Practice social distancing by staying 6-feet apart from others.
  • Signage and floor markings will be posted in selected areas on campus to ensure social distancing.
  • Camelot Room and other common eating areas will be modified for social distancing.
  • Staggered meal and break periods will be established in some departments, when appropriate.
  • Meetings should be scheduled in spaces where social distancing can be maintained.
  • Consider virtual meeting options (virtual meeting technologies or phone conferencing) in place of physical meetings.
  • When meeting participants cannot effectively socially distance, and meeting via Zoom is not an option, consider limiting the duration of meetings to less than 15 minutes. Employees with small office spaces that do not allow social distancing should consider identifying and reserving a larger space for meetings.
  • Although we must offer students an in-person option using the precautions below, offices are strongly encouraged to use other avenues when possible, such as Zoom, telephone, email. Campus phone numbers must be answered in every department during working hours. Answering student and family questions on the phone is another way to minimize in-person visits.
  • All departments providing services to students should implement protocols to minimize the risk of COVID transmission between students and between employees and students. Examples of protocols to reduce transmission risk include:
  • Scheduling meetings – minimize walk-ins, with mandatory mask wearing.
  • Using Zoom, phone or email to reduce face to face interactions.
  • Limiting seating in waiting areas. Furniture can be removed and stored to encourage minimal traffic and seating.
  • Providing floor markings for areas where students queue for service to indicate 6 foot distances for social distancing.
  • Having Plexiglas shields or other barriers installed in high volume service areas. Facilities can be contacted for this installation if it has not already occurred.
  • Staggering on-campus work schedules for department employees.
  • Departments are strongly encouraged to use the Navigate system to schedule meetings with students to limit walk-ins.
  • College phones can be forwarded to an employee’s personal cell phone. Instructions on how to do this are found in the “Phone Directory and Information” tab in the Human Resources SharePoint page. Follow the instructions in the “Quick Reference Guide” on page 2, “Call Forwarding.” Please note that calls forwarded to a personal cell phone hear the greeting established on the cell phone instead of the greeting in place on a College phone. Employees can also choose to have their voice mail messages sent to their email inbox in Outlook. To do this, contact Dan Cowles at
  • Work study students and/or graduate assistants should be scheduled and provided office space in a manner that reduces the risk of COVID transmission. If this space is not available, consider other work alternatives.

Visitors on campus

With the exception of Admissions and Clinic operations, departments who will have visitors on campus must require the visitor to complete an online health questionnaire on the date of their visit. (Admissions and the Clinic have their own screening forms and procedures). Unless invited by a College department, a campus visitor should not access this link independently. Invited visitors will be required to provide responses to the following questions:

  • Name
  • Phone Number
  • Email Address
  • Department in which they are visiting
  • Have you tested positive for COVID-19?
  • Have you been exposed to a person, who tested positive for COVID-19?
  • Do you have any symptoms of COVID-19?
  • In the past 14 days, have you traveled internationally or to any state or territory other than PA, NJ, CT, MA or VT.

Departments will be notified of visitor responses. If the visitor does not complete this questionnaire prior to their visit or indicates “Yes” to any of the COVID-19 related questions, they will not be allowed on campus. Human Resources should be notified immediately at 518.337.4858 if a visitor responds “Yes” at any time.

If a department wishes to use the visitor system, please email Kayleigh Heinmiller in the Human Resources Office at as soon as possible. With your request, please provide the department name as it should appear in the system dropdown list and the email address of the department employee who will receive and review responses.

COVID-19 testing facilities approved the New York State Department of Health

Employees can be tested for COVID-19 by appointment by  NYSDOH as follows:

  • NYSDOH Testing Hotline: 888.364.3065
  • Whitney M. Young Jr. Health Center  (if no transportation available): 518.465.4771
  • Colonie Rite Aid, 1800 Central Avenue, Albany:
  • Priority One Urgent Care: 2080 Western Avenue, Guilderland, 518.867.8040

Post COVID-19 testing follow-up requirements

The New York State Department of Health (NYSDOH) will contact the local health department in the county where the employee resides and the local DOH will mail the employee (within 4 days) quarantine requirements and tracing orders.

  • Employees with a positive diagnosis must provide all updates to Human Resources. Human Resources will consult with the employee regarding their return to work on campus. See Policy for Employees Unable to Work Due to Pandemic (COVID).
  • Review the Policy for Employees Unable to Work During Pandemic (COVID) for details of specific situations under the Human Resources section of SharePoint.

As always, in the event of an emergency situation, call the Saint Rose Department of Safety & Security at 518.454.5187, or call your local emergency facility. Notify the operator that you are seeking care for someone who has or may have COVID-19.

Additional information and resources