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To ensure compliance with guidance provided by the Centers for Disease Control and Prevention (CDC) and the New York State Governor’s Office, the College is implementing the following guidelines to provide College employees with COVID-19 awareness, prevention, hygiene practices, and health check protocols. As information concerning the COVID-19 pandemic is quickly evolving, additional COVID-19 information is available from the organization/agencies source links provided in the resource section of this plan. 

If you have questions, reach out to humanresources@strose.edu.

NEW (August 31): We have a responsibility to protect each other and the community that surrounds us, and the Centers for Disease Control and Prevention (CDC) recommends that masks be worn in public to limit the spread of COVID-19. Masks that cover the nose and mouth are to be worn by anyone on campus property – indoors or outdoors – at all times (with the exception of residence hall rooms, offices that are occupied by one person, and while dining).

Face shields in lieu of masks are only permissible when a student has received approval for that accommodation through the Office of Services for Students with Disabilities, or when instructional pedagogy and course content demand use of a face shield, such as a sign language course. Even in those courses, masks are still required, and are only to be taken down when needed to demonstrate a particular skill.

A student with a disability must let the College know that they need an accommodation for a reason related to a medical condition. Students with a disability may request an accommodation by contacting the Office of Services for Students with Disabilities on the second floor of Saint Joseph Hall. Employees requesting an accommodation should work with the College’s Human Resources office.

NEW (August 25): Find the College’s Policy for Employees Unable to Work Due to Pandemic (COVID) here.

NEW (August 21): An employee update from Jeffrey Knapp, associate vice president for human resources and risk management:

I received numerous questions regarding whether employees need to respond to the three question COVID daily questionnaire, if they will not report to campus for a particular day. NYS guidance requires that employees complete the COVID questionnaire prior to coming to the workplace. Institutions have the requirement of documenting that the required COVID screening process for employees is being administered.

Prior guidance to employees has been that the COVID questionnaire needed to be completed on a daily basis whether or not the employee was reporting to campus. Effective Monday, August 24th, the screening process will be modified with the inclusion of the following question in the daily screening process: Will you report to campus for work today? Employees answering “No” to this question will not be required to provide responses to the three COVID screening questions. This process is consistent with NYS guidance and meets the record-keeping requirement. Employees do not need to complete the questionnaire on days that they are not scheduled to work (holidays, using leave time, weekends, if not scheduled to work).

Also, employees, who plan to travel to one of the states on the NYS advisory list (https://coronavirus.health.ny.gov/covid-19-travel-advisory), should notify the Human Resources Office to discuss the process for returning to work once the travel is completed.

Please feel free to contact the Human Resources Office with any questions.

NEW (August 14): We have a responsibility to protect each other and the community that surrounds us, and the Centers for Disease Control and Prevention (CDC) recommends that masks be worn in public to limit the spread of COVID-19. So there is no room for confusion, we’re clarifying our policy on wearing masks: Masks that cover the nose and mouth are to be worn by anyone on campus property – indoors or outdoors – at all times (with the exception of residence hall rooms, offices that are occupied by one person, and while dining).

NEW (July 27): Employees are asked to complete a daily health questionnaire during each work day, which asks some basic screening questions in order to alert us to a concern. If a response is flagged, a Human Resources staff member will contact the employee to discuss whether any specific actions, such as self-isolation away from campus, should be implemented. This system began this summer and has been working well to alert us to issues. Employees need to fill out this questionnaire each day BEFORE they come to campus.

NEW (July 27): For administrators and staff, your direct supervisors and division leaders will work with you on the timeline and plan for your return to on-campus, if you have not already done so.

NEW (July 27): We have additional personal protective equipment (PPE), such as masks and face shields, and divisions will work to get them to employees who need them.

NEW (July 27): Due to a limited supply of tests at Health Services, employees who are in need of a test should seek off-campus sources, which are available here.

The following guidelines should be followed by all employees at the College:

Daily health checks

On a daily basis, prior to starting their workday (on campus or remotely), employees must complete an online health questionnaire and provide responses to the following questions:

  • Have you tested positive for COVID-19?
  • Have you been exposed to a person, who tested positive for COVID-19?
  • Do you have any symptoms of COVID-19?

For a current listing of symptoms, visit this Centers for Disease Control (CDC) website. Consider using the Self Checker link, a CDC guide to help you make decisions and seek appropriate medical care. The CDC indicates it will continue to update the list of symptoms as it learns more about the COVID-19 virus.

The socially responsible course of action, if an employee has any type of illness, is to stay home to avoid spreading the illness to colleagues.

If an employee suspects that they have been exposed to COVID-19, they should:

  • Not come to work
  • Notify Human Resources
  • Self-isolate for 14 days, unless they obtain a negative COVID-19 test.
  • Get tested for COVID-19 (refer to the COVID-19 Testing Facilities section)

See the College’s Policy for Employees Unable to Work Due to Pandemic (COVID).

Personal Protective Equipment

  • Wear a mask inside College buildings and outside on College property, with the exception of residence hall rooms, offices that are occupied by one person, and while dining. Face shields in lieu of masks are only permissible when a student has received approval for that accommodation through the Office of Services for Students with Disabilities, or when instructional pedagogy and course content demand use of a face shield, such as a sign language course. Even in those courses, masks are still required, and are only to be taken down when needed to demonstrate a particular skill. Employees requesting an accommodation should work with the College’s Human Resources office.
  • The College will provide face masks. Employees may obtain a face mask from their manager.

workplace hygiene and cleaning

The College’s responsibilities for hygiene and cleaning include:

  • Adhering to hygiene and sanitation requirements from the Centers for Disease Control and Prevention (CDC) and New York State Department of Health (NYSDOH).
  • Cleaning and sanitizing offices, classrooms, common areas, and restrooms on a daily and as-needed basis. Higher traffic will be cleaned more frequently.
  • Providing additional hand sanitizer stations for employees. About 100 additional hand sanitizer stations have been installed, making the total on campus about 400. More ways of distributing hand sanitizer and wipes are being developed.
  • Providing sanitizing spray and towels in classrooms and meeting rooms.
  • Installing Plexiglass barriers in public-facing areas.

Employee responsibilities for hygiene and cleaning include:

  • Washing their hands frequently.
  • Covering their face for a sneeze or cough.
  • Practicing social distancing by staying 6-feet apart from others.
  • Wearing a mask inside College buildings and outside on College property, with the exception of residence hall rooms, offices that are occupied by one person, and while dining.
  • Not sharing equipment such as phones, tools, keyboards, writing instruments, Personal Protective Equipment (PPE), etc.
  • At employee discretion, considering sanitizing/disinfecting personal use work items such as their phone, desk, keyboard, high-touch areas, etc. on a daily basis. Each department will be provided with cleaning supplies for this purpose.
  • Referring to the Social Distancing Practices section below when participating in or scheduling meetings
  • When possible, limiting the use of small spaces, such as elevators, supply rooms, and conference rooms.

 Social-distancing practices

  • Practice social distancing by staying 6-feet apart from others.
  • Signage and floor marking will be posted in selected areas on campus to ensure social distancing.
  • Camelot Room and other common eating areas will be modified for social distancing.
  • Staggered meal and break periods will be established in some departments, when appropriate.
  • Meetings should be scheduled in spaces where social distancing can be maintained.
  • Consider virtual meeting options (virtual meeting technologies or phone conferencing) in place of physical meetings.

Visitors on campus

With the exception of Admissions and Clinic operations, departments who will have visitors on campus must require the visitor to complete an online health questionnaire on the date of their visit. (Admissions and the Clinic have their own screening forms and procedures). Unless invited by a College department, a campus visitor should not access this link independently. Invited visitors will be required to provide responses to the following questions:

  • Name
  • Phone Number
  • Email Address
  • Department in which they are visiting
  • Have you tested positive for COVID-19?
  • Have you been exposed to a person, who tested positive for COVID-19?
  • Do you have any symptoms of COVID-19?

Departments will be notified of visitor responses. If the visitor does not complete this questionnaire prior to their visit or indicates “Yes” to any of the COVID-19 related questions, they will not be allowed on campus. Human Resources should be notified immediately at 518.337.4858 if a visitor responds “Yes” at any time.

If a department wishes to use the visitor system, please email Kayleigh Heinmiller in the Human Resources Office at heinmilk@strose.edu as soon as possible. With your request, please provide the department name as it should appear in the system dropdown list and the email address of the department employee who will receive and review responses.

COVID-19 testing facilities approved the New York State Department of Health

Employees can be tested for COVID-19 by appointment by  NYSDOH as follows:

  • NYSDOH Testing Hotline: 888.364.3065
  • Whitney M. Young Jr. Health Center  (if no transportation available): 518.465.4771
  • Colonie Rite Aid, 1800 Central Avenue, Albany: riteaid.com
  • Priority One Urgent Care: 2080 Western Avenue, Guilderland, 518.867.8040

Post COVID-19 testing follow-up requirements

The New York State Department of Health (NYSDOH) will contact the local health department in the county where the employee resides and the local DOH will mail the employee (within 4 days) quarantine requirements and tracing orders.

  • Employees with a positive diagnosis must provide all updates to Human Resources. Human Resources will consult with the employee regarding their return to work on campus. See Policy for Employees Unable to Work Due to Pandemic (COVID).
  • Review the Policy for Employees Unable to Work During Pandemic (COVID) for details of specific situations under the Human Resources section of Sharepoint.

As always, in the event of an emergency situation, call the Saint Rose Department of Safety & Security at 518.454.5187, or call your local emergency facility. Notify the operator that you are seeking care for someone who has or may have COVID-19.

Additional information and resources