Add/Drop and Withdrawal Forms are available on our Forms, Applications and Instructions page. Forms received after the close of business will be processed the next business day.
Students may only add or drop a full-semester course prior to or during the first calendar week of the semester on the web or at the Registrar’s Office. Courses dropped during this period will not show on the student’s academic record. Half-semester, weekend, Immersion and Summer Session courses may be added or dropped according to dates published in the College of Saint Rose academic calendar.
Withdrawing From Courses
Students may withdraw from one or more of their courses according to official deadlines posted in the College of Saint Rose academic calendar (traditional Fall and Spring terms have a 10 week deadline. Summer and Winter will have different deadlines). Courses from which a student has withdrawn will be recorded as W. Students who stop attending a course and fail to withdraw from that course will incur an F grade. The procedure to withdraw from a course is initiated at the Registrar’s Office. Prior to withdrawing from a course, students should review policies regulating refunds, full-time status, grading penalty, financial aid, athletic eligibility, and immigration status. The official withdrawal date is used to determine tuition adjustment, which is calculated on a credit-hour basis according to the Refund Schedule posted on the Academic Calendar.
Withdrawing From The College of Saint Rose
Students who wish to withdraw from all course work at the College of Saint Rose must notify the Dean of their school in writing. The grade W will be recorded for official withdrawals that occur prior to the posted mid-semester deadline. Withdrawals after mid-semester are subject to the grade of F. Students should review policies relating to refunds, grade penalty, financial aid, and immigration status prior to withdrawing from the College. Students receiving financial aid or scholarships must complete the exiting process with the Office of Financial Aid.
Withdrawal Appeal due to extenuating circumstances
Students at The College of Saint Rose (“the College”) periodically face unusual or extenuating circumstances that prevent them from completing a course or term or otherwise complying with institutional withdrawal deadlines. Tuition insurance is recommended prior to enrollment to cover students for specific withdrawal reasons (please contact the Bursar’s Office for more information).
If a student is interested in appealing a withdrawal date that would result in a retroactive change to a student’s registration status, a committee will meet to review that appeal. The committee consists of staff members from the departments of Registrar, Bursar, Financial Aid and Finance. All appeals must be submitted within 90 days of the end of the semester for which the student is appealing and must include supporting documentation demonstrating extenuating circumstances that support the student’s appeal. Appeals older than 90 days or those submitted without supporting documentation will not be reviewed. If the appeal is approved, changes will be made retroactive to the last date of attendance or applicable date as demonstrated by the provided documentation as deemed appropriate. The student’s academic record will reflect “W” grades for all courses in the term under review. Tuition charges will be adjusted according to the College’s posted refund schedule on the website in accordance of the final date of withdrawal. If the event is related to a medical condition, then it is the student’s responsibility to make an informed decision, which may require consultation with a physician prior to enrolling in future coursework.
In situations where a student is requesting a withdrawal for a specific course(s) the student first needs to contact the faculty member to attempt an agreement for an Incomplete in the course. If an Incomplete cannot be agreed to the Registrar must receive notice of that from the faculty member in addition to the supporting documentation for the withdraw request. That will be reviewed and a decision made to approve or deny the request for a withdraw.
Appeals and non-medical supporting documentation shall be sent to the Registrar’s Office. Any medical documentation should be sent to the Director of Counseling and Health Services for validation and privacy (email@example.com). Supporting documentation includes but is not limited to:
- Medical – A dated and signed letter, on letterhead, from the physician explaining the student’s illness with recommendation for withdrawal; medical bills; and/or other medical documentation.
- Death of immediate family member – A death certificate or obituary from the newspaper must be provided. Pamphlets from the funeral will not be accepted.
- Other – Additional circumstances will be considered based upon documentation that is submitted.
Note: The Committee cannot change regulations regarding the amount of federal aid that must be returned when a student does not fulfill program requirements. Students are encouraged to read information about withdrawing from classes on the College’s website and call or visit the Financial Aid Office to determine specific implications for anticipated registrations changes. In many cases, if a student withdraws from classes, the student’s federal, state, and/or institutional awards may be adjusted and all unpaid tuition resulting from the cancellation will become due immediately.