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These plans are based on federal, state, and local public health regulations and guidance that we have at this time as the situation with COVID-19 is evolving, these protocols are subject to change. Please contact eventsoffice@strose.edu with questions.

EVENT PROTOCOL OVERVIEW

All events defined as a planned gathering using a space on campus must be registered with the Office of Conferences and Events. This includes meeting spaces, classrooms, and labs. This ensures that social distancing seating and cleaning protocols can be implemented. This office can be contacted by email at: eventsoffice@strose.edu or by phone at 518.454.5171.

In the best interests of protecting our students, staff, and the community, The College of Saint Rose has implemented a vaccine mandate for its on-campus students and employees. We ask all visitors to our campus to respect this mandate and expect that all visitors to campus, including those attending academic, advancement, athletic, and student-led events, are fully vaccinated. We also recommend that visitors to our campus receive the booster shot prior to their visit to protect themselves and our campus community. This policy and recommendation is based on federal, state, and Albany County public health recommendations.

INDOOR MASK MANDATE

Effective March 7, masks will no longer be required to be worn indoors in Saint Rose buildings. This means that when students and faculty begin classes after mid-winter break, masks will no longer be required in classes, events, or meetings. Of course, you may still wear a mask in classrooms or anywhere on campus if that is your preference. Please note, wearing a mask continues to be a required part of the quarantine process should you become infected or are exposed to COVID-19. If employees or students have medical issues that would necessitate others wearing a mask in a classroom or other setting, employees should contact Human Resources and students should contact the Office of Services for Students with Disabilities.

The CDC recommends that indoor masking be reinstated should community levels of COVID-19 reach high levels. We will notify you should the Albany County designation change (currently medium) and appreciate your cooperation if the College needs to revisit the mask policy.

EVENT HOST

All events must have a designated responsible person, (i.e. an event host) who will make an announcement about the location of the emergency exits.

Responsibilities of Event Host:

• Provide the Conferences and Events Office with a cell phone number so that they can be reached in the event of an emergency (this person must be present during the entire time of the event).
• Maintain a sign-in sheet or pre-registration list that includes names, email addresses, and phone numbers of guests for contact-tracing purposes.
• Ensure outside guests completed visitor questionnaire.

Options to minimize contact during registration, food service, and eating and drinking should be implemented based on the type of event. Additionally, hosts may consider whether to avoid serving food or provide grab-and-go options rather than a full meal. Facilities will sanitize the space before and after an event and ensure that hand sanitizer and sanitizing wipes are available.

Before any event or visit, hosts should ask all participants to monitor their symptoms and stay home if they are sick whether or not they are fully vaccinated. Vaccinated persons with mild symptoms can unknowingly spread the virus. Review a list of possible COVID-19 symptoms on the CDC website.