Payment Procedures/Information:
You are responsible for full payment of your account balance, minus
pending financial aid. Payment is due ten days prior to the beginning
of each semester. If you register for classes within this ten day
time frame, payment in full is due at the time of registration.
Forms of Payment: Payment may be made by check,
money order, Discover, MasterCard, VISA, cash or through a monthly
payment plan (see Payment Plans, below). Payment may be mailed to:
The College of Saint Rose, Bursar’s Office, 432 Western Avenue,
Albany, NY 12203. Online credit card or check payment may be made
through our website by logging into your student account at https://bannerweb.strose.edu/.
Late Fees: Delinquent accounts will be assessed
a late payment fee of $75 per month.
Bookstore Voucher Policy:
In order to assist our students with purchasing their books in a
timely manner, the College offers bookstore vouchers to qualified
students. During the week before, and for the first two weeks of
each semester, students whose financial aid exceeds their total
charges may be eligible for this voucher program. Voucher requests
are made through the Bursar’s Office and if a voucher is approved,
your student account will be charged for the requested (estimated)
voucher amount. The voucher may be used to purchase textbooks and
supplies in the Campus Store within the three-week time frame, and
any unused portion will be credited back to your student account
at a later point in the semester.
To determine eligibility for a Bookstore Voucher, we will only
consider the following:
- Current account balance, including any payments, loans or aid
already received.
- Pending state, federal or institutional grant aid that appears
as a memo item on your student account.
- Pending Subsidized and/or Unsubsidized Stafford Loan funds that
appear as a memo item on your student account and which reflect
a “guarantee status” on your student account record.
We will not be able to consider the following pending items:
- Funds to be paid through a monthly payment program.
- Outside-funded scholarship or tuition assistance programs, including
employer assistance programs.
- Graduate Assistantship funding.
- Federal Parent Plus Loan funds.
- Alternative Loan funds.
- Stafford Loans which do not reflect a “guarantee status”
on your student account.
Special Funding:
If you are awarded a scholarship, loan or grant from an outside
organization which will not be paid by the semester due date, you
must present a voucher or letter from that agency. In the absence
of a voucher or letter, you will be responsible for payment.
Payment Plans: You may choose to pay current Fall
and/or Spring semester balances on a monthly basis by making arrangements
with one of the following companies:
- Tuition Pay
www.tuitionpay.com (800) 635-0120
- Tuition Management Systems (TMS)
www.afford.com (800) 722-4867
Employer Reimbursement Deferment Program: You
may be eligible for tuition deferment if your employer reimburses
you for educational costs. In order to qualify, each semester,
by the second week of classes, you will need to
complete an Employer Reimbursement Form and return it to the Bursar’s
Office with a verification letter from your employer. This letter
must indicate the specific amount or the extent of your tuition
benefit. There is a $25 fee to participate
in this program, and any tuition or fees which your employer will
not cover must be paid by the semester due date. You are responsible
for paying the deferred portion of your account balance no more
than three weeks after grade reports have been mailed, regardless
of whether your employer has reimbursed you at that point. If payment
is not received by this deadline, late fees will be charged retroactively,
dating back to the original semester due date. Please refer to the
application form for further details.
Withdrawal Policy:
You may withdraw from a course or courses according to official
deadlines posted in the Course Offerings Schedule. The official
withdrawal date is used to determine tuition adjustments, which
are calculated on a credit-hour basis according to the following
schedule:
- During the first week of the semester 100%
- After the first week of the semester 80%
- After the second week of the semester 60%
- After the third week of the semester 40%
- After the fourth week of the semester 25%
- Withdrawal after five weeks No refund
Please refer to the semester Course Offerings brochure for specific
dates and for the summer refund schedule. Prior to withdrawing from
a course, you should review policies regarding refunds, full-time
status, grading penalty, financial aid and immigration status. If
you merely stop attending a course(s) and fail to withdraw, you
will incur an F grade and you will continue to be responsible for
tuition.
Tuition Refund Insurance: Optional tuition insurance is available
to students and parents, to minimize financial losses incurred if
a student withdraws during a semester due to a serious illness or
accident. The College of Saint Rose has made arrangements with A.W.G.
Dewar, Inc. to offer the Tuition Refund Plan as a supplement to
our refund policy. If you participate in this program, and you withdraw
from classes due to your own personal illness or accident, this
plan will return 100% of your insured tuition and fees (including
room and board if you are a resident student). If you withdraw due
to a personal medical psychological illness, then 60% of your insured
tuition and fees will be refunded. An application must be received
prior to the first day of classes. For more information or to apply,
please contact A.W.G. Dewar, Inc. at (617) 774-1555, or you can
access their website at www.collegerefund.com.
Refund Policy:
If there is an overpayment on your account, a refund will be issued
during our weekly refund process. Each semester, the first refund
checks are processed after the add-drop period ends, and only after
there is an actual overpayment on your account. Student refund checks
are available for pick-up at the Bursar’s Office after 12:00
p.m. on Fridays. After 3:00 each day, these checks are available
at the Student Solution Center. Checks are available for pickup
until the following Wednesday, when any unclaimed check would be
mailed to your permanent home address.
Credit Card Refunds: If you have made a payment
to your account through Discover, MasterCard or VISA within the
previous 30 days, we will process a credit up to the amount of that
credit card payment prior to issuing a refund check.
Parent Loan Refunds: If a Parent Loan was applied
to your account, a refund up to the amount of that loan will be
issued to your parent, unless your parent instructs us otherwise.
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